Office and Facilities Administrator

Kia is one of the world’s fastest-growing automotive brands, known for bold design, innovation, and award-winning models like the EV6, Sportage, and Sorento. At Kia Australia, we’re not just building cars—we’re building a movement.

We are seeking a proactive and organised Facilities & Office Coordinator to support the smooth operation of our Head Office. This role plays a key part in facilities coordination, security administration, WHS support, HR administration, and general office operations.You will liaise closely with internal stakeholders, service providers, and contractors to ensure a safe, efficient, and well‑run workplace.

Key Responsibilities

Facilities Coordination

• Liaise with service providers to ensure the effective delivery of facilities services including security administration, mechanical, electrical, and general building maintenance, as well as expense management
• Coordinate daily maintenance requests and repairs, resolving building or facilities issues with suppliers and contractors
• Track maintenance and repair work through to completion, following up with contractors and stakeholders as required
• Record and report faults, issues, and incidents to support review and continuous process improvement
• Maintain facilities procedures, documentation, and registers

Security Coordination & Support

• Manage access cards using the KAU security system, including issuing new cards and replacing damaged cards
• Support the maintenance and management of CCTV footage and alarm systems

Work Health & Safety (WHS) Coordination & Support

• Support compliance with Occupational Safety and WHS legislation
• Monitor and maintain licences and accreditations, including First Aid Officers, Emergency Wardens, and WHS Representatives
• Coordinate WHS Committee meetings, attend as required, and follow up outstanding action items
• Act as the WHS Representative for Head Office
• Coordinate WHS‑related staff communications
• Manage WHS supplies and equipment, including First Aid kits and defibrillators

HR Administration

• Provide HR lifecycle administrative support
• Coordinate Learning & Development activities
• Maintain and update HR systems, including LMS, performance, and succession planning platforms

Office Administration & Support

• Manage day‑to‑day office operations, including stationery, kitchen, and coffee supplies
• Provide Head Office reception cover as required
• Support travel bookings
• Provide HR and IT invoice support
• Assist with ad‑hoc administrative duties as required

About You

To be successful in this role, you will have:

• A current Driver’s Licence
• Full working rights in Australia ( Australian Citizenship or Permanent Resident) 
• Previous experience in office management and facilities coordination
• Experience supporting the HR lifecycle in an administrative capacity
• Strong organisational skills and the ability to manage multiple priorities
• High attention to detail with sound documentation and record‑keeping skills
• Strong communication skills and the ability to liaise confidently with internal and external stakeholders

Why Join Us?

• Broad and varied role with exposure across facilities, WHS, HR, and office operations
• Supportive team environment
• Opportunity to play a key role in maintaining a safe, efficient, and welcoming workplace

If this role sounds like the perfect for you, click Apply Now to forward through the latest version of your CV!